Fees, results, HR and finance scattered across spreadsheets that never quite agree - EduLink Kenya solves it with two connected portals. A Staff Portal where accountants, tutors, HR and the examination officer manage every record from one login, and a Student Portal where learners check balances, view results and download transcripts, day or night.
A look at both sides of EduLink Kenya - the Staff Portal where fees, marks and units are managed, and the Student Portal where learners check their own records, day or night.
Distance is no longer a reason to miss a lesson. Your tutors open their assigned units, go live on BigBlueButton and teach from any part of the world, while students learn from wherever they are.
Each module works brilliantly on its own, but the real advantage is one shared source of truth - a fee payment, a released result and a payroll run always reflect the same numbers, instantly, across every department.
Track balances by student, semester and payment plan. Record M-Pesa and bank payments, send fee statements to students, and see who's cleared before exam cards are issued.
Tutors enter marks per unit and semester; the examination officer reviews and releases them. EduLink Kenya computes grades and GPAs automatically, ready the moment results go live.
Keep staff records, attendance and leave in one place, with payroll and statutory deductions run automatically each month. See it in action →
Plan exam timetables, assign invigilators, and generate exam cards for each semester - automatically linked to fee clearance, so only cleared students can print theirs.
Sit entire exams online, proctored to keep sittings secure. Multiple-choice questions are marked the instant a student submits; essay questions stay with the tutor to grade right inside the system. Once released, scripts and results can be downloaded whenever needed - no exam papers printed, ever.
Powered by Moodle for course content, assignments and quizzes, with BigBlueButton built right in for live virtual classes - video, screen-share, breakout rooms and recordings included. Tutors open their assigned units and teach from anywhere in the world; students attend lessons, sit quizzes and submit coursework from the same login they already use for fees, results and exams - a class away from class. See it in action →
See income, expenses and budgets for the whole institution in one dashboard, reconcile accounts by semester, and export reports for the board or auditors.
Students log in to view released results, download official transcripts, check fee balances, and print their exam card once cleared - no office visit needed.
Built for TVET institutions on CBET/CDACC curricula - marks entry adapts to each course's structure, handling basic, common and core units with their own CAT, oral and practical formats, plus Portfolio of Evidence (POE) management per unit.
Full double-entry bookkeeping - ledgers, journals, financial statements and an audit trail, built right into the fees you already collect. See it in action →
Students apply for hostel accommodation each semester and the Hostel Manager approves, allocates rooms and handles check-in, check-out, transfers, damages and incidents. See it in action →
The Librarian issues books, records returns and follows up overdue loans. Late returns attract automatic fines, with catalogue, reservations and member records in one place. See it in action →
Your team keeps working the way it already does - EduLink Kenya just gives every action one shared home.
Add programs, semesters, units, fee structures and staff - done once at the start of the semester.
Accountants log payments, tutors enter marks, HR logs attendance - each from their own login.
Balances, grades and GPAs, payroll and budgets are calculated automatically and stay in sync.
Once the examination officer releases results, students view and download transcripts and exam scripts, print exam cards tied to fee clearance, or pull a finance report for the board - in a click, with nothing printed.
“I started EduLink Kenya after seeing how much time institutions lose managing information that should already be connected.
I watched a finance officer reconcile three different fee spreadsheets by hand, only to still end up with the wrong student balances. Elsewhere, marks entered by tutors had to be transferred into separate records, transcripts prepared manually, and payroll rebuilt month after month.
The problem was not a lack of hardworking staff. The problem was that every department was working with its own version of the institution's data.
That is why we built EduLink Kenya.
EduLink brings finance, academics, examinations, students, HR, payroll and administration into one connected system. The fee recorded by the accountant, the mark entered by the tutor, the result approved by the institution and the transcript downloaded by the student all come from the same source.
No duplicated records. No unnecessary spreadsheets. No departments working in isolation.
One institution. One system. One source of truth.
EduLink Kenya helps institutions spend less time chasing information and correcting records, and more time running their institutions.”
EduLink Kenya is engineered in-house, so every module you use has been built, tested and supported by the same team.
Seasoned software engineer with extensive experience delivering robust, scalable web and enterprise systems from concept to deployment.
Highly experienced developer skilled in building secure, high-performance applications across the full technology stack.
Computer scientist with more than 6 years of experience building dependable, user-friendly software that institutions can rely on every day.
Book a live walkthrough and see exactly how fees, results, exams, transcripts and finance come together in one dashboard.